Implementation Coordinator/Training Specialist

Job Description

SofterWare is on the “ Top Workplaces” list for the seventh time! We have enjoyed over 35 years of continuous growth because our employees and customers are happy. Our employees are offered a challenging and rewarding career along with a generous benefits program. SofterWare is a fun place to work and we support a work-life balance.

We offer benefits such as time off to volunteer, meditation classes, and a casual dress environment. In addition, we enjoy company events like a family Halloween open house and an annual holiday party. Our open office is state of the art and provides you with access to a gym, cafeteria, and walking trails, which will keep you energized.

We are currently seeking a Implementation Coordinator/Trainer to join our team.  This position is responsible for ensuring a high level of customer satisfaction with our software implementation process. It involves working with our customers to identify their database needs, customize the data entry forms in our database application products in accordance with those needs, and providing the software to the customer.  Another key component of the job is working with staff members to facilitate the delivery process and constantly seeking ways to improve it.  This position will also be responsible for training our EZ Care customers on effectively using the software.


  • Ensure client satisfaction throughout all stages of the implementation process.
  • Communicate regularly with client throughout the implementation process to answer questions and serve as a primary point of contact.
  • Work with the customer and various internal resources to facilitate the efficient delivery of the software.
  • Design the customized entry formssystems within the software in accordance with the client’s needs.
  • Develop resources and materials to improve the effectiveness and efficiency of the implementation process.
  • Deliver all purchased software and ensure a proper transition to the support and training departments.
  • Document problems, solutions, and actions taken in a CRM system.
  • Develop resources and materials to improve the effectiveness and efficiency of the implementation process.
  • Provide training on our database management applications.
  • Position would require some travel (approx 25% of the time) as needed by the department with; the majority of training would take place locally. (must be flexible with travel as this may increase over the years)
  • Ability to schedule training appointments and make travel arrangements as needed.


  • Experience working with relational databases
  • Strong organizational skills.
  • Knowledge of SQL preferred.
  • A strong orientation towards exceptional customer service.
  • Strong ability to proactively and effectively manage multiple projects with varying deadlines.
  • Excellent verbal and written communication skills.
  • An ability to work with and communicate well with colleagues.
  • Familiarity with some standard software applications (e.g., Word, Excel).
  • Experience with Salesforce a plus, but not required.
  • Attention to detail is important, including, but not limited to, maintaining accurate information in a CRM database. 
  • Familiarity with the needs of a child care center is a plus but not required. 
  • Possesses creativity and can identify and apply new approaches to training services.

"I started working with Softerware about three years ago and immediately fell in love with the company because of the people! Since transitioning to the implementation department, being able to rely on my coworkers is more important than ever and their incredible generosity of time and talent is without match. While my favorite part of my job will always be the people I work with, it is also sincerely gratifying to work with dedicated people from all over the country and do my part to help them fulfill their non-profit’s missions and goals. "

Christy Heine
Implementation Coordinator

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