This document highlights the enhancements in Version 7, with corresponding page numbers in the new manual for more information. To view the user manual go to www.ezcamp2.com/usermanual .
Family and Child Dropdown No Longer Case Sensitive – This makes searching for mixed case name such deJesus easier to find
Graphical User Interface Update – Improved toolbar icons make them easier to understand.
Ability to Remove the Notes Superfield Information – If you have notes from prior years that you no longer need, you can now specify a date range and remove notes from that time period.
FoxPro Update – We’ve upgraded to Microsoft’s newest version of FoxPro, the programming language EZ-CAMP2 is written in. This upgrade provides some performance enhancements, as well as tools that will allow us to continue making EZ-CAMP2 even better, so stay tuned! Our payment processing suite just got even better!Money Saving E-checks (ACH) – Spending more than you’d like to on credit card fees? Our new partnership with Smart Payments allows you to give parents all the convenience of electronic payments with savings of between 66-75% of the cost of credit cards!
Best of all, you can offer the option of e-check payments online, over the phone and even for automatic drafting each time a payment is due.
Introducing SafeSave™ – Storing credit card and bank account data can speed processing of additional payments for both you and parents. However, new mandates from the credit card industry, called Payment Card Industry Data Security Standards (PCI-DSS), impose strict requirements on how cardholder data is handled. The best way to protect your camp from a data breach and potential fines is to not store parents' credit card information in your computers or physical files…and SafeSave makes that possible!Parents can choose to use SafeSave when they register online using WebLink or make a payment via Click-to-Pay. The data is stored securely in a PCI-Certified Gateway and a SafeSave Vault ID (containing nothing but a Unique identifier) downloads into EZ-CAMP2, along with other information about their payment. The stored account information can be used for future transactions via any of our processing tools, with no need to enter anything other than the amount of the payment. You can even store multiple methods of payment.
E-check Payments – Offer parents the ability to make their online payment quickly and easily by just entering information found right on their check. It speeds collections, saves them postage and saves you money!
Download & Import Improvements – We’ve improved the WebLink/Click-to-Pay Review and Acceptance Center. Color coding and improved messages make it easier for you to understand the payment status of transactions.
We’ve also made improvements to our import tool to provide “action required” messages to better identify and correct transactions that EZ-CAMP2 is unable to import correctly.
Variable A/R categories – We’ve added a new feature that allows you to configure data from the family record to a parent Click-to-Pay form, which can then be imported along with the payment data. This can be useful, for instance, if you want different AR categories to be associated with Click-to-Pay payments for different families - perhaps based on which of your locations they attend. Contact support for assistance if you feel this feature may be useful for your camp.
- Real-time validation & authorization of credit card payments so you can know immediately if the charge processed successfully.
- All data and processing is encrypted and transmitted via a secure Internet connection. No need for credit card terminals, modems and dedicated phone lines.
- All credit card processing can now be facilitated via a single TransFirst Merchant account.
- New and improved online reporting tools for review of processing history, managing returned items, and easier bank reconciliation.
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Ability to Reprint a Receipt by Receipt Number – If you use receipt numbers, EZ-CAMP2 now stores the receipt number for each payment so the same receipt number will appear if you have to reprint the receipt.
Faster Processing – We’ve redesigned our method of recalculating ledger balances to make it significantly faster when you perform processes that access multiple ledgers such as Posting Tuition, Group Posting, Post Cash Receipts, Removing Postings and Import Ledger Transactions.
Faster Other Ledger Drawer – A similar improvement speeds the loading of Other Ledger transactions.
Refund Reminder Message – You’ll receive a message reminding you that a refund may need to be initiated if you remove a payment that was made electronically.
Gateway Transaction ID – Is tracked on the ledger for all electronic payments via the Gateway. This ID can sometimes be helpful in researching a transaction or issuing a refund. The Gateway Transaction ID can appear in your A/R reports.
Deposit Numbers for Insta-Charge and Click-to-Pay Payments – Electronic payments via Insta-Charge and Click-to-Pay can now automatically be assigned a deposit number so they appear more logically on the Deposit Summary Report.
- Support for QuickBooks Pro, Premier and Enterprise versions 2008 and above.
- The ability to integrate with Canadian versions of QuickBooks.
- Identify duplicate records – If two or more people have the same name, the system will now ask you if the data in question belongs to the existing customer, or if a new customer record should be created.
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Security Setting for the Canteen Drawer
Based on the individual user login IDs, you can restrict access to this drawer to the following:
- No Access – User has no access to view or edit.
- Read-only – User can view the data, but cannot enter or modify it.
- Modify – User has full access to view, enter and modify the data.
- Revenue Summary – generates a summary listing for each camper’s canteen transactions within a specified date range. (User Manual Page 194)
- Canteen Statement – generates a statement type report listing all canteen transactions for each camper within a specified date range. (User Manual Page 193)
- Ledger Report – generates a listing of all canteen transactions within a specified date range. (User Manual page 195)
- EZ-Entry Child and Category Reports – generates a report of all of the canteen categories in your system for your canteen staffers to scan instead of entering data manually. (User Manual Page 190)
New Group Posting Capability – Apply a charge or credit to multiple accounts at one time. You can post a fixed amount or an amount from a field in the database.
Insta-Charge – Now you can process electronic payments directly from within the Canteen module.
Barcode Quick Entry on Ledger – The same EZ-Entry functionality available on the Family tab is now available on the Ledger tab. Scan items such as payments into the ledger for increased data entry speed and functionality.
New Ledger Reports – In conjunction with the new ledger functionality, we’ve added two new reports:- Family or Child Name Barcodes – Swipe a bar code and the data automatically goes into the Family or Child tab.
- Category Barcodes – This report adds a transaction to a Ledger with the date, category, and default amount.
One Call Now - Quickly and easily notify parents with important news, or in the event of an emergency, with our new automated phone messaging service. It dials and delivers to everyone, or just a subgroup, within minutes. And also provides post-call reporting to verify those who were reached. With EZ-CAMP2 integration, you'll never have to manually enter names and phone numbers into One Call Now™. We've created an easy to use export report that pre-formats the data for One Call Now™ to create subgroups, as well as complete lists.
Email Marketing – Create and send professional HTML e-mail newsletters, announcements and invitations. With our integration with Constant Contact, you can easily import e-mail addresses from EZ-CAMP2 and measure the success of your e-mail communications. There’s no technical expertise required, and it automatically formats for HTML and Text so your recipient gets the format they can easily read. With instant reporting on opens, bounce-backs and other critical measures, you’ll know if your messages are being received.
DonorPerfect Online – SofterWare, the developer of EZ-CAMP2, is also the developer of DonorPerfect Fundraising Software. This leading solution has helped nonprofits raise billions of dollars over the years, including many nonprofit camps. Our web-based version, DonorPerfect Online, provides access anywhere, anytime to help constituent relationship management, targeted fundraising efforts, comprehensive donation processing and powerful reporting and analysis.
WebLink Online Registration – WebLink™ is a web-based system for creating and managing virtually any type of online entry form, most notably camper and staff registrations. These forms are personalized to collect exactly the data you want, and mimic the look of your website. You can even offer secure credit card processing for deposits or other payments. All collected data can be easily reviewed through WebLink's administrative tools, and then quickly imported into EZ-CAMP2. Eliminate data entry and reduce your administrative workload, while simultaneously improving convenience for parents.